contact us | glossary | help | questions/comments
View All Topics

Following information is available for this topic. To view all topics click on 'View All Topics' link above. If your question is still not answered, contact HRSA Contact Center at 877-Go4-HRSA/877-464-4772 or email CallCenter@HRSA.GOV or click on the questions/comments link above.

Help - Registration

Topics
Why do I need to register as a user?
How does the registration process work?
Do I need to register my organization when I register myself as a user?
Which role should I use while registering myself?
How do I find my organization's record?
Can multiple people in my organization register under the same role?
Can I represent multiple organizations using the same login information?
How do I know which role I am registered as?
How does entering the grant number help me while I am registering as a user?
Where can I find the Grants.gov Tracking Number?
Where can I find the Grant Number?

Discussions
Why do I need to register as a user? [Top]
The purpose of the registration process is to collect consistent information from all users, avoid collection of redundant information, and uniquely identify each system user. If you wish to apply online or use the grant management features, you must register with HRSA.

However, if you wish simply to browse the funding opportunities, you are not required to register.
How does the registration process work? [Top]
Registration within HRSA EHBs is a two step process:
  1. Create an individual account for yourself. This account should not be shared with any other user.
  2. Affiliate the account to your organization record if it already exists or create your organization record if it does not exist and affiliate your account to it. Existing grantees must not create new organization records.
Starting 16th March 2007, note that you do not have to create multiple accounts if you work for multiple organizations.
Do I need to register my organization when I register myself as a user? [Top]
HRSA EHBs do not allow new organization records to be created during user registration process. This is different from the past when this was allowed. Since HRSA now requires all applications to come through Grants.gov, all organization records are created through backoffice functions.

If your organization is an existing grantee, your organization's record already exists. Likewise when you apply through Grants.gov and your application is fully processed within HRSA, your organization's record will be created if it does not already exist.
Which role should I use while registering myself? [Top]
The roles available for registration are broken down based on the functions associated with applying for and administering a grant. Please select the role that best describes your relationship to an application or grant and within your organization. For a detailed description of roles, click here.
How do I find my organization's record? [Top]
Your organization's record can be found using one of the following:
  • Grant Number - 10-digit grant number from box 4b of the most recent Notice of Grant Award
  • EIN - 10-digit Entity Identification Number
  • CRS-EIN - 12-digit Central Registry Entity Identification Number
  • DUNS Number - 9 digit DUNS
  • OPSID - Number assigned by HRSA Division of Nursing for the SDS Program
  • Organization Name - Name of your organization as registered with HRSA
  • Grants.gov Application Tracking Number - Number assigned by Grants.gov to your application submitted to HRSA HRSA EHBs Application Tracking Number - Number assigned by HRSA EHBs to your application
Based on your purpose of registration, different numbers may be convenient. The built in registration guidance in the system will assist you.
Can multiple people in my organization register under the same role? [Top]
Yes. However, for each application, only one person can be associated for a given role. For example, there can be multiple Authorizing Officials for your organization, but only one of them can be listed as the AO for a given application. To allow multiple people to review the application, use the peer access feature.

Note that there is no limit to the number of people who can register on behalf of your organization.
Can I represent multiple organizations using the same login information? [Top]
Yes! HRSA EHBs now allow you to use the same username and password to represent multiple organizations.
How do I know which role I am registered as? [Top]
After you login, go to the 'View/Update Profile' page. The role you selected while registering will be displayed. You cannot change this role after registration.
How does entering the grant number help me while I am registering as a user? [Top]
If you wish to use the advanced features of this site, you are required to search for your organization and register as a user belonging to it. If you do not use the grant number to identify your organization, this registration process involves multiple steps, such as searching for your organization, identifying it from the result list, confirming your selection, etc.

By entering the grant number in the user registration screen, these multiple steps can be avoided. Given a grant number, the system can exactly identify the organization to which the grant is associated and take you directly to the confirmation screen.
Where can I find the Grants.gov Tracking Number? [Top]
When you submit an application in Grants.gov, a 13 character tracking number starting with GRANT (example: GRANT00006443) is assigned to your application. You can get the tracking number in one of the following three ways amongst others:
  • This number is provided in the submission confirmation screen. Contact the person who submitted the application
  • This number is also provided in the emails that are sent by Grants.gov
  • Alternatively, you can login to Grants.gov website and use the "Track My Application" feature to find the application and note the Grants.gov tracking number
Where can I find the Grant Number? [Top]
Refer to box 4b. of your most recent Notice of Grant Award (NGA)